Download a free sponsors and vendors sheet for college events in India. ✅ Includes sample sponsor categories, vendor details for food stalls, and a ready-to-use PDF format.
Introduction
Every successful college event — whether it’s a cultural fest, food festival, technical symposium, or sports meet — needs a proper sponsorship and vendor sheet. This sheet helps you keep track of companies, sponsors, food stalls, and vendors participating in your event.
If you’re searching for a Sponsors and Vendors Sheet (PDF format), especially for food-related sponsors, you’ve come to the right place.
Why Do You Need a Sponsors & Vendors Sheet?
- Organized Management – Keep all sponsor details in one place.
- Easy Follow-Up – Contact vendors quickly before and after the event.
- Transparency – Track commitments (cash, products, or vouchers).
- Professional Approach – Companies trust you more if you maintain proper records.
- Financial Clarity – Helps your finance team calculate budgets easily.
Types of Sponsors & Vendors for College Events
1. Title Sponsors
The main sponsor who contributes the largest amount. Usually gets maximum branding (stage banners, logo on T-shirts, etc.).
Examples: Reliance Jio, HUL, TCS, PepsiCo.
2. Gold & Silver Sponsors
These sponsors provide medium funding or product sponsorship.
Examples: Flipkart, Swiggy, Amul, Byju’s.
3. Food & Beverage Vendors
Food stalls and beverage counters are essential for every college fest.
Examples: Domino’s, KFC, Café Coffee Day, Amul Ice Cream, Coca-Cola, Pepsi.
4. Local Vendors & Partners
Local restaurants, gyms, coaching centers, and clothing shops that want student visibility.
Sample Sponsors & Vendors Sheet (Editable)
Here’s a sample format you can use in Excel, Google Sheets, or convert into PDF.
| Sponsor / Vendor Name | Category | Contact Person | Mobile Number | Email ID | Contribution / Sponsorship | Notes |
|---|---|---|---|---|---|---|
| Reliance Jio | Title Sponsor | Sponsorship Head | +91 98111XXXXX | sponsor@jio.com | ₹2,00,000 Cash | Branding across banners |
| PepsiCo India | Gold Sponsor | Marketing Manager | +91 98222XXXXX | marketing@pepsico.com | 500 Cases of Pepsi | Exclusive beverage rights |
| Zomato | Silver Sponsor | Partnerships Team | +91 98333XXXXX | partners@zomato.com | ₹50,000 + Coupons | Digital promotion |
| Domino’s Pizza | Food Vendor | Regional Manager | +91 98444XXXXX | vendor@dominos.com | Food Stall | Revenue share model |
| Amul Ice Cream | Beverage Vendor | Area Sales Head | +91 98555XXXXX | sales@amul.com | Free Ice Cream samples | Branding on stage |
| Local Gym (FitZone) | Local Partner | Owner | +91 98666XXXXX | fitzone@gmail.com | 3 Free Memberships | Stage announcement |
Ready-to-Use PDF Template
I can generate this Sponsors & Vendors Sheet in PDF format for you, so you can directly share it with your college team or potential sponsors. The PDF will include:
- Title Sponsor Section
- Gold & Silver Sponsor Section
- Food Vendor Section
- Local Partner Section
- Notes column for follow-ups
Tips for Managing Sponsors & Vendors
- Keep Copies of All Commitments – Always confirm via email.
- Follow-Up Regularly – Don’t wait until the last week.
- Offer Visibility – Ensure vendors get their promised branding.
- Show Professionalism – Maintain receipts, contracts, and thank-you letters.
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Conclusion
A Sponsors and Vendors Sheet is the backbone of your college event planning. It helps in tracking sponsors, food stalls, beverage partners, and local vendors in a professional way. With proper documentation, you can avoid last-minute confusion and build long-term relationships with sponsors.
Download the PDF version of the sheet and customize it for your upcoming college fest.
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